Checking In Purchase Orders via Barcode Scanning in the Scheduler App

When a vendor shipment arrives, you can quickly check in the products and update your inventory directly from the Scheduler app. This article outlines the steps for completing the check-in process and explains how inventory is updated.

Things to Know:

• The ability to check in purchase orders is controlled by the “Manage Purchase Orders” access control setting. 
• By default, all products are checked in as retail, regardless of whether the Retail or Back Bar checkboxes are selected on the inventory page.
• If you want the system to use the Retail and Back Bar checkboxes for restocking during check-in, a hidden setting must be enabled. To activate this setting, contact the MyTime Support Team at support@mytime.com. When this setting is enabled:
  • Products will default to Retail only if:
  • Both Retail and Back Bar are checked
  • Neither option is checked
  • Only Retail is checked
  • Products will default to Back Bar only if Back Bar is checked and Retail is not

To complete check-in via the Scheduler app:

1. Log in to the Scheduler app. Click here to learn how
2. After logging in, you'll land on the schedule screen
3. Tap the 'More' option in the navigation bar
4. Select 'Purchase Orders' from the menu
5. Choose the purchase order you want to check in
6. Tap the barcode scanner icon in the top right corner to open the scanner
7. Scan the barcode on the product. This will locate the product in the order. 
8. Tap the arrow next to the product details
9. Enter the quantity received for the product
10. Tap 'Save' to record the count
11. To scan additional products, clear the search bar or tap the scan icon again to scan the next product
    
12. After entering all quantities, tap 'Complete'
13. On the 'Check-In Summary' screen, tap 'Submit'
14. A confirmation pop-up will appear. Tap 'Submit' again.
15. A success message will appear Tap 'OK' to finish

What Happens Next:

• The purchase order is marked as complete and removed from your purchase orders list
  
• Product quantity, price, and cost are updated in your inventory 
• Updates are reflected in both the Inventory and Inventory Adjustment reports

Please contact our Support Team at support@mytime.com if you have any questions.

Related Article

Receiving / Checking In Purchase Orders