Employee IDs

MyTime enables you to assign employee IDs to your staff members, and in this article, we'll go through how to configure each employee's ID. 

Things to know:

• The option to add employee IDs to staff profiles is managed by a hidden setting that can only be activated by the MyTime team. To enable the hidden setting, please contact our Support Team at support@mytime.com.
• There are two additional hidden settings available: one controls whether the employee ID is displayed on POS receipts for both open and closed tickets involving services and classes, while the other allows customization of the name displayed on the tickets, changing it from 'Employee ID' to a preferred custom name, such as 'Staff ID'.
• Once the hidden setting to "require employee ID" is enabled, the employee ID will become mandatory when saving any staff profile. This means that when adding a new staff member or making changes to an existing profile, the profile cannot be saved unless the employee ID is provided.
• The ability to edit the employee ID is governed by the "Assigning External Employee ID" access control setting.
• A hidden setting controls the prevention of the creation of duplicate employee IDs. This setting can only be enabled by the MyTime team. To activate it, please contact our support team at support@mytime.com. Once enabled, the following restrictions apply:
  • An employee ID cannot be used for a staff member on both the Parent account and any Child account.
  • The same employee ID cannot be assigned to two different staff members within the same Child account or across multiple Child accounts under the same Parent account.
  • Within a Child account, an employee ID cannot be used for multiple staff members at the same location or across different locations.
• The employee ID will appear as "Staff #" in certain reports when generated. These reports include:
  • Staff Productivity 
  • Daily Compensation 
  • Compensation 
  • Time Tracking 
  • Client Retention 
  • By Date 
  • By Staff Member 
  • By Location 
  • Cancellation/No Show 
  • Product Sales Details 
  • Service Sales Details 
  • Promotions

To add an employee ID to a staff profile:

1. Navigate to Business Setup > Staff & Availability
2. Click on the desired staff member tile or click 'Add New Staff Member' option
3. The Employee ID field will be visible below the reset password field
4. Enter the Employee ID number for the staff member
5. Save

Employee ID on Reports

POS Receipt with Service

For more information, contact us at support@mytime.com.