Profit and Loss Report

Modified on Tue, 28 Jan at 9:30 AM

This report allows you to gain more insight into your business by displaying real-time revenue and expenses to calculate your profitability.

Things to know:

This report is only available if your subscription includes MyTime’s POS
You can filter for revenue from all tickets or just closed tickets
Net profit is calculated by deducting the business expenses from the revenue
Taxes and tips are not included in this report
Any additional payments made on tickets closed in the past will be reflected on the date the payment was processed. Example: If a ticket was closed in October for $20 and later edited in November with an additional payment of $10:
- The revenue for October will remain at $20.
- The revenue for November will reflect the additional $10 payment.
Refunds will be reflected on the date the refund was processed, rather than the original ticket date. For example, if an item was purchased on November 13th for $100 but refunded on November 23rd, the report will display the original revenue on November 13th and the refund on November 23rd.

To access this report:

Navigate to Dashboard
Select the Reports tab
Under the Company section, select the Profit & Loss report

When the report opens, once you've selected your desired filters, click on the UPDATE button to generate the data. On the top right of the report, you have the option to download the report as a CSV, PDF, or print version.

To see additional metrics, you can use blue arrow icons on the left-hand side corresponding to that date.

Report Filters

Filter	Description
Location	The location where the appointment is scheduled.
Staff	The staff member who performed the service during the date range and location selected.
Date	This range will determine the appointments that were booked during the date range selected.

Report Columns

Section	Field	Description
Detailed Revenue	Service Revenue	Revenue generated for all appointments during the date range selected.
	Services Discount	Total discounts applied to services during the date range selected.
	Class / Event Revenue	Revenue generated for all classes and events during the date range selected.
	Class / Event Discounts	Total discounts applied to classes/events during the date range selected.
	Products Revenue	Revenue generated for all products sold during the date range selected. This includes miscellaneous charges.
	Product Discount	Total discounts applied to products during the date range selected.
	Gift Card Revenue	Revenue generated by gift cards sold during the date range selected.
	Gift Card Discounts	Total discounts applied to gift cards during the date range selected.
	Package Revenue	Revenue generated by packages sold during the date range selected.
	Package Discounts	Total discounts applied to packages sold during the date range selected.
	Membership Revenue	Revenue generated by memberships sold during the date range selected.
	Membership Discounts	Total discounts applied to memberships sold during the date range selected.
	Environmental Fees	Revenue generated by environmental fees collected during the date range selected.
	Cancellation Fee Revenue	Revenue generated by cancellation fees collected during the date range selected.
	Refunds	Includes refunds for all item types (service, product, membership, package, gift card, misc. fee, cancellation fee) during the date range selected.
	Total Revenue	This is your Gross Revenue - Discounts and Refunds
Detailed Expenditures	Product Cost	Your costs for products sold. The data displayed can be found in the total cost column on the Product Sales Detail and Product Sales Analysis reports.
	Prepaid Gift Card Expense	This is the value of redeemed gift cards
	Prepaid Package Expense	This is the value of redeemed packages
	Prepaid Membership Expense	This is the value of redeemed memberships
	MyTime Fees
	Processing Fees	These are the credit card processing fees. This is for Stripe users ONLY. TSYS users seeking their processing fees will need to log in to TransLink or refer to their paper statement.
	Total Expenses	Total of all expenses during the date range selected. This includes Product Cost, Prepaid Gift Card Expense, Prepaid Package Expense, Prepaid Membership Expense, MyTime Fees, and Credit Card Fees.
	Net Profit	This is Total Revenue - Total Expenses

For more information, contact us at support@mytime.com.